Hot desking (sometimes called "non-reservation-based hoteling ") is an office organization system that involves multiple workers using a single physical work station or surface. By no longer having to lease large office spaces or expenses such as individual desks, office materials etc. Hot desking office space needs to be arranged in a way that preserves the individual nature of the workstation, yet doesn’t isolate it. One platform for all your hot desking needs. Using this model, the utilization of the space. They Won't Need to Learn a New System. Book hotdesk day pass now!. How we can support you in South London. Turning the entire office into hot desks is idiotic and reduces productivity and engagement. Or call us at +1 800-633-4237. For companies, hot-desk arrangement helps them grow their business by recruiting talent from across the world without setting up individual office space or handling relocation costs. Memberships range from coworking hot desks starting at $295 per month to private offices starting at $995. S. It offers free bike storage, an onsite gym, an onsite cafe, free fruit and newspapers, and fresh coffee beans for all members. Manage it seamlessly. In its. Search Menu 0345 454 0014 Locations Locations. An extensive range of private offices, meeting rooms, kitchens, communal spaces and designated desks can be found on the upper four floors. Integrate a strict (er) booking policy. . As long as office culture and collaboration aren’t compromised, hot desks are great ways for workers to reinvent themselves and their routines. Flash Furniture - Tremont Rectangle Contemporary Glass Home Office Desk - Clear/Silver. The Hot Desking Policy outlines the guidelines for employees to share working spaces on a rotating basis. Avoid keeping your things in or on the desk; use bags, jackets, organizers, or anything else. No lengthy contracts. to…. Companies trying to save money will drive the demand for hot desking by 45 per cent this year, according to. 1-5 Learn more: WeWork All Access Monthly membership to coworking space near you, including hot desks, lounges, and phone booths. In traditional workplace models, every employee has an assigned desk or cubicle, but the hot-desking model completely undoes such. We also offer a convenient solution for hot desking. Get a quote today. The hot desking office design optimizes. Hot-desking—also known as desk hoteling, desk sharing and free seating—is an office arrangement in which the employees are free to choose their workstation on a given day. 18 LOCATIONS / Thriving community / Work anywhere. If a workforce of 100 has, on average, only 80 people in the office on a given day, those 20 empty desks take up space and are not. Hot desks refer to a flexible working option that allows workers to choose any desk in the office working space. This makes hot desking a popular solution for modern offices, particularly in the era of hybrid working, as it supports remote working while maintaining a physical office presence when. Desk hoteling: This is a desk system that involves an online tool where employees pick which desk they want before arriving. Get feedback regularly and look at the data to know how to improve. Hot desking is a model of unassigned seating in a work setting where employees have the freedom to choose where they sit and work in a given space. Prices start at $175 per month for a hot desk and run up to $2,750 per month for a private office. A percentage of each floor should be set as a hot desk co-lab area. Drop in and hot-desk in an open-plan workspace, or reserve your own dedicated desk in a shared office. Get hybrid work right. Book your desk and plan the workweek. comOffering the ultimate flexibility, a hot desk within a co-working space enables you to work when and where you want. Office users do not have a designated desk and will most-likely change where they work each day. This means they work from a different workstation every time they are onsite according to what desks are still available. However, hot desks are offering better flexibility than coworking space, because you can rent them by the hour, by day, week, or even a month. This feature is ideal for admins to reserve a block of desks for an on-site event, ensure executives are seated with their prefered desk amenities, or that a visiting employee gets a good desk without knowing the local office layout. Work along like-minded professionals in our vibrant coworking spaces in New York, with break out areas and networking events to foster collaboration and growth. If employees come and go from the office, multiple people might use the same workspace in a single day. Your own desk in a shared, lockable office with access to shared amenities and conference rooms. A Shoreditch office in London, England for up to 20 people. 2. The aim, in the new hybrid workplace, is that personalisation no longer. Pay-per-use or buy one of our 5, 10 or unlimited day packages. Instead of having an assigned desk or workspace, employees can choose to sit wherever there is available space when they arrive at work. The term “hot desking” comes from the term hot racking in which sailors working different shifts share the same bunk. You save overhead. A hot desking environment usually provides employees with public areas for socializing and informal work. Hotdesk is the hybrid work solution empowering individuals and businesses with flexible remote work options from nearby workspaces. Once we understood team requirements, we started to plan out the changes we would make to accommodate our fellow coworkers. Hot Desking Policy. . A hot desk at Generator is the ultimate flexible office space - choose 1, 2 or 3 days a week and work wherever you want in any of our hot desking common areas, with access to the sites amenities. Help get employees excited! Most importantly, communicate early and often, well in advance of the launch. The Galleria Office Tower I is our third WeWork coworking location. Hot desking is a popular option due to its flexibility, particularly with people who only require a desk for a few days a week. One design strategy that has been gaining major momentum is hot desking. Price: $46. “Don’t stop experimenting,” JLL’s Rishi said. Work flexibly in our sociable open-plan or shared offices in Dubai. But for some. 74 LOCATIONS / Thriving community / Work anywhere. Hot desks can be implemented in private offices as well as coworking spaces. “Hot desking” refers to reserving flexible workspaces in an office that aren’t assigned to a specific employee. More Options. Scroll down to the Desk Phone(s) section. Typically, the aim is to maximise space efficiency and lessen property risk by reducing redundant office space. With hot desking, nobody can claim a chair, desk, or table as theirs permanently. DON’T: Create an unsanitary, smelly environment. A desk booking system will help employees reserve desks when they are planning to be in the office. Hot desking is an effective way for organisations to save on overhead costs. Hot desks at their newer Bukit Merah and Lavender locations start at $380, but it’s well worth it if you’re in the creative industry. Select Allow Hot Desking for the phone. 74 LOCATIONS / Thriving community / Work anywhere. From $400 /month. 3. A contemporary co-working office space in the. businesses. 5. There is no lease, no redundant office space, and no worry. They’re either single desk spaces located in shared offices you can rent all or part of or private office rooms that accommodate a team of people: A shared workspace in Hollywood, CA with space for up to 40 people. It keeps the office overall looking tidier and more organized. Advantages of hot desks: Increased flexibility – A hot desk setup suits those who have a random and varied routine where they maybe only want to work in an office a couple of days a week, or even a month. +60 12-817 7828. Hot Desking vs. Hot desk arrangements. Break-out areas. For context, the going rate for a hot desk at WeWork starts from $550-$600/month. Hot desks in an open coworking space. a desk and computer in an office that are available to be used by any worker who needs it 2. Hot desking is a form of satellite workplace sharing where an employee books a single desk or workstation in a shared space. Looking for an Office Airbnb that offers all. Step 2 of how to set up hot desking: Plan your office layout. Litespace : A booking platform that optimizes the employee experience with AI. Our flexible Hot Desk membership plans allow you to access either one location or all locations in Singapore, Bangkok and Hong Kong. Set up and go. Reserved Hot Desk for $450 Per Month. Your own dedicated desk. Fixed desks for 24/7 access reserved just for you. Teams Displays are used in a shared areas with hot desks, or private work areas such as phone booths or other type of private rooms. As its name suggests, Grassroots is a community-driven coworking and office space. $275/month Hot desk unlimited. work. Office Space From 515 $ / m. With hoteling, workstations still aren’t assigned to specific employees, but they. Hot desking etiquette is a must to maintain sanity and cleanliness in the office. 1. Your office should prohibit employees from eating at their hot desks on days they decide to work in the office. Fixed desks for 24/7 access reserved just for you. Here you can find designated desks, private office spaces, hot desks, and a lot more. Offer an easy-to-use desk booking software. Hot Desk for the day, or reserve a Dedicated Desk space across thousands of locations. Coworker serves as a one-stop shopping hub for locating coworking spaces with hot desks, dedicated desks, meeting rooms or private offices. Learn more. This collaboration can also result in a stronger workplace culture and innovation. Fixed desks for 24/7 access reserved just for you;. While booking desks in advance is a great way to approach hot desking, you also need to make sure people aren’t booking the same desk again and again. Teem by iOFFICE: Teem is hot-desk booking and desk hoteling software that was purchased by iOFFICE, which makes workplace and facilities management software. 2. Personal Space. It becomes possible to house more workers in an office space with not as many desks, meaning not all employees clock in at the same time. They become shared workspaces where employees can use a desk when they need one. A recent study found that 73% of employees want flexible remote work options to stay. CallUsAt +1 800-633-4237. 1. Drop in and hot-desk in an open-plan workspace, or reserve your own dedicated desk in a shared office. Hot desking is a model of unassigned seating in a work setting where employees have the freedom to choose where they sit and work in a given space. Some employers find that a large portion of their workforce are part-time or sales staff that are regularly out of the office and whose desks sit empty for large portions of the day. 14% between 2019 and 2020. Membership Plans: Pricing for a hot desk at WeWork Houston starts from $250 a month, and for the dedicated desk, it is $455 a month. Furnished, customizable office on a private floor. Find the ideal workplace at 535. 2. Fixed desks for 24/7 access reserved just for you;. Also on each service, in the section to Assign Staff, click to. You can rent out a fully serviced shared office space in Reading for £380 per desk, per month. The add-on is easy to install and simple to open from MS Outlook – and it fully integrates hot desk booking system office 365 and workspace bookings with your shared Outlook calendar. People coming and going days and nights, how can a coworking space provider offer a place that user can call their own temporarily? Of course, put a sticker on the desk or paste a paper on the door, or simply tell them: ”your desk reserved is on the window side, the second desk starts from the left’How we can support you in Copenhagen. Offices should optimize each hot desking environment for comfort and productivity — and this means providing hybrid employees with the proper. With the advance of vaccination, the return to normality is getting closer and companies are taking the opportunity to rethink their office model. Facilities managers who’ve tried and failed to implement hot desks, or skeptics of the philosophy, can argue as to why they may not be. In 2002 ICL had 320 desks supporting 600 people. 620coworking@nextrealty. Using Agent Hot Desking, users can log onto any keyset using an agent ID with the feature code 328 and receive direct dialed, intercom and hunt group calls. Find the optimum desk based on your specific needs. According to the site, dedicated WeWork desks are best for freelancers, remote. Activity-based work, by contrast, assumes all employees work flexibly. It involves multiple employees sharing a workspace, rather than each having a designated desk. Hot desking primarily happens in two types of office environment; private (as in the space, all belongs to the same company) and shared (where several businesses or freelancers utilise an office space). Hot Desking. Unrivalled workspace. Book a tour. 5. Urban Office is home to down-to-earth entrepreneurs, startups, and freelancers. Configure your Hot Desk Session Timeout select between 1-24 hours (1, 4, 6, 8, 10, 12, 16, 20, 24 hours, and. 4: Monitor Facilities and Work Resources. 1. 6am-11pm weekdays/ 9-5 weekends access. By sharing desks, your organization can stay productive with fewer desks in a smaller footprint. Fixed desks for 24/7 access reserved just for you;. Get the hot-deskers a company bag or kit of things to help them stash things on-the-go in between meetings and desks. Curion, however, has begun to assign desks to employees for several reasons. How we can support you in Plymouth. According to Gartner, by the end of 2023, 39% of global knowledge workers will work hybrid. Work along like-minded professionals in our vibrant coworking spaces in Leeds, with break out areas and networking events to foster collaboration and growth. The practice can significantly reduce the number of workstations or cubicles in the office while increasing the space to encourage more diversity in working styles. A trend resurfacing today in response to an increasingly hybrid workforce, “Hot Desking” is a free-range approach to office design in which employees are encouraged to share more community space and even shuffle between larger tables, collaboration areas, and other open workspaces. Location: 135 Madison Ave Floor 8, New York, NY 10016. Get employees excited by focusing on all of the new amenities and benefits that this change will bring to their workplace experience. Fixed desks for 24/7 access reserved just for you. The safety of hot desking. In this. Membership plans come with credits to book a ‘Hot Office’ – a private on-demand office when you need more privacy to meet an upcoming deadline or to. Reserve a session. For entrepreneurs and business professionals that enjoy the office vibe and want to meet like-minded people, hotdesking in London has never been easier and more. A hot desk ratio of 1:2 means two people per hot desk, requiring two hot desks in this example. Collaboration is a key reason businesses are heading back to the office. 25% discount on meeting rooms. The Perks of Hotdesking In Your Office Layout. Hot desking does away with permanent assigned seats, instead allowing employees to take any open desk on a given day. Hot desking – also known as desk sharing or desk hoteling – is a method of office design and desk allocation in which employees don’t have their personally assigned desks. “Hot desking” refers to reserving flexible workspaces in an office that aren’t assigned to a specific employee. Browse coworking space in Basingstoke to rent for ideal hot desking and shared office space in an ideal location and address. Activity-based work, by contrast, assumes all employees work flexibly. In other words, in a hot desking space, office users can come and go as they please and sit at any available desk or workstation for the duration of their stay. This can help you determine how to reorganize your office in a way that better suits your business. As a result, you will be able to match the demands of your team members with office resources and minimise overcrowding. Book your desks inside the Microsoft Teams app, simplify the booking process for your teams. Your coworking desk space comes with a professional reception team, mail handling, high-speed WiFi, utilities, cleaning, maintenance, use of the business address, use of the communal kitchen with tea and coffee making facilities, two hours of community meeting room use a day, and unlimited access to our global network of business lounges – all in. The Space 69 Old St MR1. For companies that use a hybrid workplace model that offers both in-person and remote work options, hot desking is a perfect solution. Hot-desking is an organisational workspace system in which desks are used by different people at different times, on an ad hoc basis. HybridHero Suite offers all of HybridHero in one powerful plan, so you can grow every part of your business at once. So it’s really a win-win. Drop in and hot-desk in an open-plan workspace, or reserve your own dedicated desk in a shared office. And motivation can change for better or worse without warning. The workplace is shifting towards a hot desk/hybrid work model. If you need a shared space to get away from your work from home office, hot desking in Reading is super flexible and affordable, ideal for freelancers or small teams. Instead, the office is designed to accommodate different sets of employees on different days. In many cases, the terms "hot desking" and "office desk hoteling" are used interchangeably. Shared workspace perfect for freelancers, part-timers and flexible working, or just when you need an impressive space for client meetings. When you rent dedicated desks in a shared office, you and your team will sit in the same space every day, allowing you to work and collaborate in a. 3 Jalan Bangsar, 59200 Wilayah Persekutuan Kuala Lumpur. Available to add: mail handling, registered business address, printing. Work along like-minded professionals in our vibrant coworking spaces in Gold Coast, with break out areas and networking events to foster collaboration and growth. Here are our hotdesk services: Day (£20 for a day pass) Lite (£150 for 10 days, no expiration) Freedom Plus (£195 per month) We offer a range of options including free working spaces, hotdesking, permanent desks and private offices. How we can support you in Edinburgh. The office also has bars and restaurants scattered all around the office. However, that doesn’t mean modern office cubicles should. View all. In a coworking or flexible workspace setting, hot desks tend to be one of the entry level membership price points, from $99-$200 per month on average. Usually located in its own corner of a shared office space. Make use of the community meeting rooms and break-out areas, perfect for a relaxed networking. Low occupancy rates, reports of employee discomfort, stress and reduced productivity are signs that there may be adaptations to the policy needed. A co-working space is the umbrella term: you’ll typically find shared office spaces, dedicated desks, and hot desking options all in the same co-working facility. Hot-desking is a working arrangement where employees have no assigned desk. 5 LOCATIONS / Thriving community / Work anywhere. Hot desking, sometimes also called desk sharing, is an office organization system that allows employees to select any available desk when they come to work. Bypassing the hurdles that can hurt a hot-desk strategy involves taking a few preliminary steps. Hot desking (sometimes called "non-reservation-based hoteling ") is an office organization system that involves multiple workers using a single physical work station or surface during different time periods. Access to community portal & events. This system should be accessible via a web-based or as a mobile app, show real-time availability of desks and rooms, and be simple to use. en esta historia. Our hot desks and private offices in Manchester are set across two floors, which are bursting with natural light with a modern design. It supports a mix of in-office and remote workers with varying schedules. Envoy Announces Hot Desking for a Hybrid Workforce. Hoteling, whether in a collaborative workspace or your own office building, helps maintain a more positive atmosphere that lends itself well to enhancing your team’s motivation. A shared desk in London, for example, saves around £1,200 per year over a dedicated desk and runs thousands less than private office space. 25% discount on meeting rooms. Lower cost We have a diverse range of unique hot desk office spaces. Fixed desks for 24/7 access reserved just for you. Require attendees to check-in. Or call us at +1 800-633-4237. As employees came to the office, they’d pick any desk at which to work. Avoid monopolizing a specific desk Prioritize booking of meeting or conference rooms for important calls or client meetings; Keep hot desks clean and practice standard hygiene (during Covid mandatory wipe downs, disinfection, etc). I'm wondering if 365 or Teams has the capability to set up scheduling 6 hot desks and 2 meeting rooms. What is hot desking? Hot desking is a form of satellite workplace sharing where an employee books a single desk. The huge co-working space on the ground floor contains the office's 60 hot-desks, complete with reception area, barista station, kitchen and meeting rooms. 620 N LaSalle Dr, Chicago IL, 60654. Tables, chairs and desks don't have any permanent users, and instead, employees use whatever is available that suits their needs. Features include hot desking, booking. Hot desking is one approach to organising a workplace that tries to introduce extra flexibility by encouraging staff to share desks. Hybrid working has become the new normal for millions of workers across the globe. This system should be accessible via a web-based or as a mobile app, show real-time availability of desks and rooms, and be simple to use. If you’re looking for a break from your home office, a coworking space can provide some of that community driven environment without the constraints of a traditional office. Day Coworking for on demand use as you need it. 50+. com. Skip to content. The hot desk seats are up for grabs, and a hot desk membership starts at $250/month for the location I visited. So call us today on 0808 196 8584 or visit our. Get more bookings. Location. ”. In its. Reserve a flexible workspace with an associated Teams display in advance through Teams, Outlook, or right from the Teams display if you're already in the office. A desk of your own in a sophisticated shared space with like-minded people. We offer affordable & convenient Hot Desk spaces for hourly, daily, weekly or monthly booking. Companies trying to save money will drive the demand for hot desking by 45 per cent this year, according to. Whether you want to review office attendance metrics to figure out the most popular in-office days, make sure executives always have a desk reserved for them, or want to give your employees an intuitive way to book a hot desk from. Location. Hot desking is ideal for businesses opting for a hybrid working policy. Call us +1 800-633-4237. Forces employees to take all their belongings with them When workers have their desks, leaving some personal belongings (coffee mugs, sports clothes, paper files) around is a common habit. Desk hoteling. Call us +1 800-633-4237. Get a Quote. Fixed desks for 24/7 access reserved just for you. Drop in and hot-desk in an open-plan workspace, or reserve your own dedicated desk in a shared office. Select Reserve. Work along like-minded professionals in our vibrant coworking spaces in York, with break out areas and networking events to foster collaboration and growth. Space. 1-100. Keep your hand sanitizers, pencils, sticky notes, and everything in between safe behind its cloth. Hot Desk. Sales. Role requirements. Create common areas. More than just a seating arrangement, hot desking is a strategic way to drive workforce productivity while. Location. In. Los beneficios de usar un Hot Desk van más allá de la comodidad y la flexibilidad, con elementos intangibles como la comunidad y la creatividad que impulsan aún más el éxito. Companies generally turn to hot desking to maximize space utilization, improve desk efficiency, and reduce real estate costs. How we can support you in Cambridge. That is why communal office spaces have introduced hot desks – flexible working areas that can be occupied by whomever, whenever. Hot desking is a hybrid workplace system where employees have the ability to use available desks at different times. Hot desking is an organisational workspace system in which employees occupy workspaces on a first-come, first-serve basis. Pay-per-use or buy one of our 5, 10 or unlimited day packages. It allows businesses to utilize their work area in a non-traditional way. 1. In fact, CitiBank became an early pioneer of the concept in 2014. Hot desking helps you use your office space more efficiently, so it’s fuller more of the time. Instead, the total number of desks is reduced and, depending on the company policy, seats are reserved in advance or are taken up on a first-come, first-serve basis. With nearly half of the prepandemic office population in some major U. This provides an alternative to working from the same assigned desk every day and instead will enable employees to find a workspace on a first-come, first-served basis. With our hot desk membership plan, you get access to any available work space in our community area or patio. 650 594 5955. 133 Whitechapel High Street, London E1 7QA Aldgate East 1 min walk. If a team member arrives at the office looking for a desk where she can host an emergency meeting with a client. Reserve a flexible workspace with an associated Teams display in advance through Teams, Outlook, or right from the Teams display if you're already in the office. No contract, no deposit, no commitment, and no daily booking required! Just reserved a desk in our inspiring office for a month with no strings attached. (312) 800-1997. Hot desking takes advantage of today's growing workplace agility to help. Hot desking is a type of community workspace where desks aren’t assigned to just one person. That’s where workers. Access is limited to business hours. In theory, this translates to a more productive (and more harmonious) office environment. Get the right level of buzz going in the office with desks optimized for sharing – without sacrificing personal space or productivity Find out more. Work along like-minded professionals in our vibrant coworking spaces in Los Angeles, with break out areas and networking events to foster collaboration and growth. Image Source With a Google or Microsoft hot desking integration , if you enable Single Sign On (SSO) and install the software add-on, employees can simply use their existing credentials to log in and start booking desks and other resources. Hot-desking is an organisational workspace system in which desks are used by different people at different times, on an ad hoc basis. Work along like-minded professionals in our vibrant coworking spaces in Houston, with break out areas and networking events to foster collaboration and growth. Other names of flexi desk can be the following: hot desk, flexi office, smart desk or business center desk. A personal desk — with one dedicated employee — houses around 10 million bacteria. The first option awards office spaces, desks, or even meeting rooms on a first-come, first-served basis. 95 on sale from $68. Pay as you go coworking. Day Coworking for on demand use as you need it. FAQ. 1 Location / Thriving community / Work anywhere. It’s easy and intuitive to make desk bookings and meeting room bookings using the Robin add-on to Office 365. Located in the heart of downtown Houston in the Old Sixth Ward Historic District, Workplace 1919 is a fully upgraded coworking space with modern amenities situated in a historic building complete with iconic arched ceilings and stained glass windows. Drop in and hot-desk in an open-plan workspace, or reserve your own dedicated desk in a shared office. The way you organise an office at work can contribute to staff morale, productivity and even the workplace culture. Integrate a strict (er) booking policy. Instead, they should be eating in your office kitchen. It’s easy and intuitive to make desk bookings and meeting room bookings using the Robin add-on to Office 365. Integrations with Slack and Google Calendar make booking a desk easy and familiar experience. Let’s dive into some of the main benefits of adding hot desking to your office environment. Workplace admins can do delegated desk booking on behalf of employees using Envoy’s hot desk booking software. Here are the counter-claims on why open-plan and hot-desking is bad for wellbeing, performance and morale: NOISE! Repeated research has shown noise to be one of the biggest problems in open offices, especially ringing phones and loud conversations. Work as flexibly as you like. No lengthy contracts. In some cases, personal desks are being replaced with “hoteling” workstations, also called hot desks, which can be used by whoever needs a place to. If people in your company share workspaces—often called "hot desking"—you'll need to locate a space to work in the office. Not Yet Reviewed. 6. Day Coworking for on demand use as you need it. Location: 2700 Post Oak Blvd Houston TX 77056. However, there's a small difference between the two. Magazine reported that as much as 40 percent of an office’s dedicated desk space was empty on any given day. 11. 4) Enhanced Productivity. View in Google Maps. It is a workspace system that allows employees to choose where they sit onsite, and for how long. Discover Hot Desks, Fixed Desks and Private Offices across the UK and worldwideHotdesking membership gives you access to a desk in one of our coworking spaces from 8. Unlike a traditional assigned seating model, the person sitting next to you and the neighbors in your. Facility Executive notes hot desking is becoming increasingly popular as companies seek ways to save space and reduce costs. 1. Allow remote employees and contractors to work from your office. 3 LOCATIONS / Thriving community / Work anywhere. City Centre Coworking & Flexible Office Space At the Hive Wan Chai, Hong Kong. Train employees on hot desking best practices and etiquette. Hoteling vs. Por Caitlin Bishop 18/01/2022. Future plans call for the addition of another 20 employees, which would push. Drop in and hot-desk in an open-plan workspace, or reserve your own dedicated desk in a shared office. 30pm, Mon-Fri. Hi-Speed Wifi & Printing. Drop in and hot-desk in an open-plan workspace, or reserve your own dedicated desk in a shared office. Health assessments, density checks, and touchless mobile entry. JustDesk Implement your own hot desking. $200/month Hot desk 100 – 100 hrs. Below are the top 5 benefits of hot desking for companies and employees. The add-on is easy to install and simple to open. 99. Yes, using our office hot desk booking system is very easy due to the user-friendly and intuitive interface. Rent. Impartial advice from local experts. Desk Sharing: Differences, Pros, and Cons . For self-employed professionals in the same location, hot desks are a cost-effective and flexible solution to find workspaces without the commitment of signing. Scope This hot desking policy refers to our employees who are able to occasionally work from outside the office, work flexible hours or don’t need a specific desk by nature of their jobs (for example, receptionists and office managers are excluded.